AX PARTNER

AX SERVICE · INTERNAL KNOWLEDGE & SECURITY AGENT

Ask AI about the knowledgescattered inside your company.

Find what you need instantly,and keep sensitive data protected.

AI understands the knowledge sitting in your mail, attachments and work documents, and retrieves it the moment you need it. It also controls who may use which information, so knowledge use and corporate security are designed inside one AI system.

Talk to us about internal AISee how we build it

WHY

Your company knowledge already exists.It is just hard to find.

The important information is not missing. What was agreed with a client, what was decided in the last project, which quotes and contracts were exchanged — it is all already in mail and documents. The problem is that a person has to search for it again every single time.

Buried in email.

People reopen mail one by one to find past conversations and decisions.

Hidden inside attachments.

PDFs, Word and Excel files have to be opened and read manually.

Dependent on people.

“Who worked on that?”, “Who should I ask?” Company knowledge gets tied to individuals.

Broken by turnover.

When people leave or move, the context of past work disappears with them.

KNOWLEDGE

Instead of searching,just ask.

Ask in natural language on a private internal AI screen, and it finds the relevant information inside mail and attachments and answers with only what you need.

  • Summarise the unit price change discussed with company A last month.
  • What was decided most recently in project B?
  • Find past cases with similar contract terms from last year.
  • List only the recent attachments related to this project.
  1. Question
  2. AI search
  3. 6 emails · 2 PDFs · 1 Excel
  4. Summarised answer
AX

You don't need to know where the file is. Just say what you need to know.

Search scope

  • Mail body
  • PDF
  • Word
  • Excel
  • Project material
  • Internal work documents

You don't need to know where the file is.Just say what you need to know.

PERMISSION

Being able to search knowledgemust not mean seeing everything.

In enterprise AI, who may use which information matters more than how much the AI knows. AX PARTNER designs knowledge search and information permissions together.

Your own data is answered immediately.

Mail and files the user already has access to are searched and answered instantly.

Another employee's data requires approval first.

When the AI finds needed information inside another employee's material, it sends an approval request to the owner and uses only approved information in the answer.

  1. Employee A asks
  2. AI finds relevant data owned by employee B
  3. Approval request to employee B
  4. B approves
  5. Only approved data is used
  6. Answer to A

Information access request

Kim AX requested part of a mail thread related to project A.

DeclineApprove

Share the knowledge,keep the permissions.

SAFEGUARD

As much as AI finds information,it also checks what goes out.

Beyond internal knowledge use, the AI can also check the risk of information leaving the company. Before an employee sends an external mail, the body and attachments are inspected for risk, and anything found leads to a warning or a hold on sending.

What is checked

  • Personal data
  • Trade secrets
  • Internal documents
  • Sensitive project information
  • Wrong attachments

New message

To · partner@external.com
Subject · Sending over the quotation
Attachments · 2 files · 8.5MB

This message may contain sensitive information.

  • · The body contains items that look like personal data.
  • · An internal document was detected in the attachments.
Review againHold sending

INFRASTRUCTURE

Keep your current work environment,and connect AI inside the company.

There is no need to replace your groupware. We connect the corporate mail and groupware data you already use to AI Knowledge.

Company data staysinside the company.

Existing systems

  • Hiworks
  • NaverWorks
  • Daou Office
  • Corporate mail
  • Other groupware
  1. 01Mail & attachment collection
  2. 02Document structuring
  3. 03Knowledge storage
  4. 04Permission enforcement
  5. 05Internal AI

The AI can also run inside your company.

You can choose an on-premise / local AI setup that processes internal data on your own servers instead of sending it to public AI services.

FIT & BUILD

It works especially well for these companies.

A good fit for:

  • Companies where work information piles up in email
  • Companies working project by project
  • Companies where knowledge sits with individuals
  • Companies losing know-how when people leave
  • Companies handling sensitive internal information
  • Companies uncomfortable using public AI
  • SMEs running local groupware

How AX PARTNER builds it.

  1. 01

    Data connection

    We connect the flow of mail, documents and attachments.

  2. 02

    Knowledge build

    Bodies and attachments are turned into knowledge the AI can search.

  3. 03

    Permission design

    Access scope is defined by user and by data owner.

  4. 04

    Internal AI build

    We build the internal AI interface employees ask in natural language.

  5. 05

    Approval & security

    Approval for other people's data and outbound security policies are applied.

  6. 06

    Operating environment

    We run it on cloud or on-premise depending on your security requirements.

Turn the knowledge already insideyour company into a safe AI asset.

This is not about creating new information. It is about making the information already sitting in employees' mail and documents usable by the right person, at the right moment, safely.

Talk to us about internal knowledge AIStart with AX consulting